Ruby Red Runing CIC – Participants Entry Disclaimer and Terms and Conditions. 

PARTICIPANTS ENTRY DISCLAIMER

I know that running a road or trail running event is a potentially hazardous activity.  I should not enter unless I am medically able to undertake this event and also properly trained and equipped.  I agree to abide by any decisions of any race official or marshal and understand that any decisions made by the race organisers are final.  I assume all risks associated with participation in this event, including but not limited to, falls, contact with other participants, the effects of the weather, light levels, traffic, animals and the condition of the trail, path or road. All such risks being known and appreciated by me. I am of or over the age requirement for the event, or where the entry is for someone under the age of 16 years I am the responsible guardian of the entrant.

Having read this disclaimer and knowing these facts and in consideration of your accepting entry, I, for myself and for anyone entitled to act on my behalf, waive and release Ruby Red Running CiC, all sponsors, their representatives and successors from all claims or liabilities of any kind arising out of my participation in the event.  I grant permission to all of the foregoing to use any photographs, motion pictures, recordings, or any other record of this event for any legitimate purpose and I am aware and agree to the data protection conditions outlined.

I have read, understand and agree that my entry into this event is also subject to Ruby Red Runings Terms and Conditions and I am aware of the entry, refunds, deferrals and withdrawal rules, event cancellation policy and data protection details.

I also confirm that if I enter a person other than myself, that I have made them fully aware of the items in this disclaimer as well as the other Terms and Conditions and Refund and Deferral policy and that they too agree to them and have given their approval for me to confirm their understanding and acceptance of them and to sign to this effect on their behalf.

TERMS AND CONDITIONS

Entry, refunds, deferrals and withdrawal.

Please also ensure you read carefully the Entry, refunds, Deferral and withdrawal section in the relevant event guide and are aware of the event entry closure date.

 

I'm unable to attend the event, what are my options?

We try to provide as much flexibility as reasonably possible, being runners ourselves we understand that situations change, injuries can happen etc. The options available to you will depend on the date and the type of event. For all events: You can receive a full refund (no fees or charges) should you change your mind within 7 days of booking and your booking was made more than 67 days before the event. No questions asked. Any withdrawals more than 7 days after booking and more than 60 days before the event will receive credit of 100% towards a future event. Between 60 days and 14 days prior to the event: Changes are likely to be possible, and in most cases 100% credit towards a future event will be available. For some events we will have already committed costs for your entry meaning we are unable to credit back 100% of the entry fee. We will ensure there is full transparency of how much will be credited back on an event by event basis.

Please email hello@rubyredrunning.com for any cancellations or changes

I'm unable to attend the event, can I transfer to another event?

If you are unable to attend the event, please email us at hello@rubyredrunning.com. For most events if you notify us more than 14 days before the start date, we will be able to offer you a 100% credit towards a future race.

I'm unable to attend the event, can my friend run instead of me?

Yes, but all participant transfers must be completed at least 14 days prior to the event. We can only reallocate the place on receipt of a email to hello@rubyredrunning.com with the new persons contact details.

I would like to transfer to a different distance category, can I upgrade/ downgrade?

All up/downgrades are subject to availability and must be completed at least 14 days prior to the event. Downgrades are free of charge, upgrades are charged based on the price differential of the categories. In-event course transfers, may be possible within the 14 days prior to the event or even on the day but will incur an admin charge. Please email us at hello@rubyredrunning.com.

I'm pregnant, what are my options?

Many Congratulations 🙂

If you let us know at least 14 days before the start of the event, we can offer you 3 options to choose from:

  1. You can transfer your entry to a friend
  2. Transfer the entry to another event location at later date
  3. Get a full refund

Please email us at hello@rubyredrunning.com.

 

Clothing and Merchandise.

Should your entry include additional clothing or merchandise then this must be collected from race registration when it is open. This can be done in person or someone can collect on your behalf. Alternatively, if you do not attend the event, then you can contact Ruby Red Runing in the 30days following and arrange for your merchandise to be posted to you. This will be subject to additional packaging and postal charges. After 30 days, all unclaimed merchandise will be offered for general re-sale and or donated to charity.

Event Cancellation.

Should Ruby Red Running need to cancel an event for a reason within their control, they will issue participants with a credit that may be used to transfer to another Ruby Red Running event within one year. Ruby Red Running are not liable to issue any refunds when events are cancelled by reason or factors not in their control.

Data Protection.

Please note that we hold data in accordance with the Data Protection Act (1998) and the General Data Protection Regulation (2018).

  • We will hold and store your data responsibly and securely.
  • We will only hold data for as long as it is needed but this may include historic race results etc.
  • We will only ask for information from you that is relevant to you entering our events.
  • Medical information will only be shared with medical services that we employ.
  • We will only share information to third parties when needed as a requirement of what we do. This could include sending race results and reports to governing bodies for example. We will only provide the minimum required information and will make sure that they all have their own data policies. We will not share you information with other irrelevant third parties.
  • You may at any time request that we delete your data that we hold.
  • Unless you tell us otherwise, you allow us to use all imagery and references to yourself which we generate at an event to be used for publicity and marketing purposes.

Please see our website for more information on our events – www.Ruby Red Runing.co.uk

I have Read, understood and agree to this disclaimer and terms and conditions

signed by participant or the person making an entry on the participants behalf:

(physically at or before event and/or by electronic endorsement as a condition when entering)

 

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